Maintain vendor accounts, including setup of new vendors in MIP
Verify and maintain W9s
Process all accounts payable, including:
Review invoices for approval and coding
Enter data for all payables
Print and post checks
Prepare payments for mailing
Serve as vendor liaison
Assist with annual 1099 preparation
Maintain filing system for accounts payable
Prepare accounts payable documents for electronic document storage
Assist with audits as needed
Receipt and record money as needed
Operate and maintain postage machine
Handle copier maintenance and serve as liaison for service/repairs
Ensure doors are locked at the end of day
Maintain keys to the central office building
Perform other duties as assigned
Minimum of two (2) years of bookkeeping and/or accounting experience
Knowledge of standard accounting practices and accounts payable procedures
Experience processing invoices, reconciling vendor statements, and resolving discrepancies
Strong communication skills to interact professionally with vendors, staff, and stakeholders
High degree of accuracy and attention to detail
Strong organizational and time management skills with ability to handle multiple priorities and meet deadlines
Strong analytical and problem-solving skills
Proficiency in Microsoft Excel (including spreadsheets and formulas), Word, and database applications
Experience with automated accounting systems and electronic invoicing systems
Ability to maintain confidentiality and integrity in handling financial/vendor information
Professionalism with ability to work independently and as part of a team
Reliable and punctual attendance required to meet departmental and organizational needs
Southwest is an Equal Opportunity Employer.
Applications will be accepted through September 19, 2025.